Dates Published in schedule of classes
All undergraduate students in the College of Technology & Applied Sciences are under mandatory advisement. Each student must be signed off prior to enrolling each semester.
All overrides must be authorized by the department that offers the course. Once an override is approved it must be posted on the system by the administrative assistant in the department offering the course prior to the registration transaction.
It is the students responsibility to complete all the forms and provide the necessary documentation to Faculty Advisor, Department Chair, and the Associate Academic Dean prior to the semester requesting the enrollment of an omnibus course.
Arizona State University's Polytechnic campus and Chandler-Gilbert Community College (CGCC) have combined the proven strengths of the two intuitions in an innovative Partnership in Baccalaureate Education at the Williams Campus. For students admitted to ASU East programs, the partnership works as follows:
The partnership formalizes what students have been doing informally for years- combining community college and university courses to complete their bachelor's degree.
Students requesting exceptions to the published university deadlines for Registrar Transactions must receive a Dean’s approval.To request a dean’s signature students must complete the “Request for Registrar Transactions After the Deadline” for CTAS, supply all required information and be eligible to enroll in the requested course(s).
If an academic unit supports a student’s request for late enrollment (Late-Late Registration or Late Drop/Add) due to extraordinary circumstances, the advisor should ensure student has included all necessary information and confirm student is qualified to enroll in requested course(s):
If an academic unit has advised the student and supports the request, the student’s advisor or department chair should then sign the form.
If an academic unit supports a student’s request for late withdrawal due to extraordinary circumstances the advisor must ensure student has included all necessary information and confirm student is qualified to withdraw (restricted) from requested course:
If an academic unit has properly advised the student and supports the request, the student’s advisor or department chair should then sign the form (Unrestricted Withdrawal Request or Restricted Withdrawal Request).
The Registrar posts and updates these deadlines on the web:
Important
Deadlines to note in Your Calendar
Withdrawals:
Instructor-Initiated Drop: View Policy
An instructor may drop a student for nonattendance during the second week of classes in fall or spring semesters or the first four days of each summer session. Instructor-initiated drops for nonattendance are signed by the dean or dean’s designee. The college notifies students by mail. The student must contact the instructor before the end of the first week of classes if absences during that period cannot be avoided.
Drop/Add: Student registering for courses for a semester or summer session may drop or add courses through the first week of classes in a semesters or the first two days of a summer session. See the ASU academic calendar for specific dates or refer students to the schedule of classes. During this period a student may drop one or more but not all scheduled courses without penalty. Courses that are dropped do not appear on a student transcript and fees paid are fully refunded, depending on the student's remaining hours.
How a student may process a drop/add: Students may use Sun-Dial for drop/add or process a paper form at any registration site. If a student uses Sun-Dial they are advised to check their updated class schedule on ASU Interactive.
After the first week of each semester, Drops are approved only when a student is adding an equal or greater number of credits. Requests for Dropping courses only after the first week of classes are NOT approved by the College of Technology and Innovation. A student may process an unrestricted withdrawal at the Oasis.
During the first four weeks of a semester or the first six days of a summer session, a student may withdraw from any course with a mark of “W.” See the Schedule of Classes or the Summer Sessions Bulletin for dates of the unrestricted withdrawal period.
From the fifth week to the end of the 10th week of a semester and from the seventh day to the end of the third week of a summer session, students may withdraw with a mark of “W” from only courses in which the instructor certifies that they are passing at the time of the withdrawal. See the Schedule of Classes or the Summer Sessions Bulletin for dates of the restricted withdrawal period.
The number of restricted withdrawals with the mark of “W” is limited. One restricted withdrawal is assessed for each course withdrawn from, unless the student is withdrawing from all courses. A complete withdrawal results in the assessment of one restricted withdrawal against a student’s limit. The number of withdrawals is a total of two for students during freshman, sophomore, junior, or senior standing; and a total of two for students during second undergraduate degree standing. Non-degree-seeking graduate students are permitted to process an unlimited number of restricted withdrawals. Students must obtain a Restricted Withdrawal Request and obtain the signature of the instructor. The instructor has the option of assigning either a “W” or a failing grade of “E.”
Students who have reached their restricted withdrawal limit are not allowed to process any additional restricted course withdrawals. However, students are allowed to process a restricted complete withdrawal even when they have reached the restricted withdrawal limit. The preceding limits do not prevent students from processing a complete withdrawal from the university with marks of “W” or “E.” Complete withdrawal counts as one withdrawal for purposes of applying the above limits. The preceding does not apply to audit enrollment or zero-hour labs and recitations.
Procedure for Restricted Withdrawal. A student seeking a restricted withdrawal needs to:
An instructor may withdraw a student from a course with a mark of “W” or a grade of “E” only if the student’s continued presence in the course is disruptive to the instructor’s ability to conduct the course. A student may appeal an instructor-initiated withdrawal within 10 days of being withdrawn to the standards committee of the college in which the course is offered. The decision of the committee is final. Restricted withdrawal limits do not apply to withdrawals initiated by an instructor.
To withdraw from all classes after having paid registration fees, a student must submit a request in person, withdraw by submitting a signed request to the Office of the Registrar. During the unrestricted complete withdrawal period, a student may withdraw from all courses with marks of “W.” During the restricted complete withdrawal period, a student may withdraw with marks of “W” only from courses that the instructors certify the student was passing at the time of withdrawal. See the Schedule of Classes or the Summer Sessions Bulletin for dates of the complete withdrawal periods. No one is permitted to withdraw from the university or to conduct any registration transaction in the last two weeks of the semester. The date of the complete withdrawal is always the date the withdrawal form or letter is received in the Office of the Registrar.
A medical/compassionate withdrawal request may be made in extraordinary cases where serious illness or injury (medical) or another significant personal situation (compassionate) prevents a student from continuing in his or her classes, and where incompletes or other arrangements with the instructor are not possible. Usually, consideration is for complete withdrawal. All applications for withdrawal require thorough and credible documentation. Application for less than a complete withdrawal must be especially well documented to justify the selective nature of the medical/compassionate withdrawal request.
A student may request and be considered for a medical withdrawal when extraordinary circumstances, such as a serious illness or injury, prevent the student from continuing in classes. This policy covers both physical-health and mental-health difficulties.
A student may request and be considered for a compassionate withdrawal when extraordinary personal reasons, not related to the student’s physical or mental health (for example, care of a seriously ill child or spouse, or a death in the student’s immediate family), prevent the student from continuing in classes.
Each college has a dean’s representative (medical/compassionate withdrawal designee) to review medical/compassionate withdrawal requests, according to that college’s procedures. A student requesting a medical/compassionate withdrawal is referred to the dean’s designee of the college of the major. A non-degree student is referred to the dean’s designee of the college with which he or she is primarily affiliated. The dean’s designee determines the appropriateness of the medical/compassionate withdrawal request and whether an administrative hold is indicated. Removal of the hold must be authorized by the designee before the student can register for a future semester or be readmitted to the university.
The medical/compassionate withdrawal procedure results in a special note line on the unofficial transcript. Refunds are not given beyond six months past the close of the semester. Only one Request for Documented Medical/Compassionate Withdrawal form needs to be filed with the college of the major, even if classes in more than one college are involved. Medical/compassionate withdrawal applications and supporting documents are retained and filed separately from the student’s other records.