Appeals, Adjustments & Accommodations

Students should never carry a form which shows grades to the Dean's Office or any other office.

Academic Record Change for Prior Semester: 

Policy: Students should never carry a form which shows grades to the Dean's Office or any other office. 

A student may apply for an academic record change for a prior semester when application for a grade change is inappropriate to correct the student’s records.

An academic record change includes adding or dropping a class, changing grade options, or adjusting semester hours.

Example of changing grade option: E to W 

The professor(s) should complete this form. The student can attach a letter explaining the situation.

An academic record change is subject to the approval of:

1. The class instructor and

2. The standards committee of the college offering the course.

Procedure:

Responsibility 

Action 

Student

1. Obtain an Academic Record Change for Prior Semester form from the dean’s office in the college offering the class.
2. Submit the form with student portion completed to the class instructor.

Instructor

1. Complete the instructor portion of the form.
2. Approve or disapprove the request.
3. Submit the form to the chair of the department offering the class.

Department chair

1. Approve or disapprove the request.
2. Submit the form to the standards committee of the college offering the course.

College standards committee

1. Approve or disapprove the request.

Standards committee chair

1. Complete the standards committee’s portion of the form.

           If not approved:

1. Notify the student that the request was not approved.

           If approved:

1. Forward the form to the Recording/Readmissions Section.

Recording/Readmissions Section

1. Determine whether the academic record change requires a monetary adjustment to the student’s account.

If the student’s account should be adjusted:

1. Notify Tuition Payment Office.

Tuition Payment Office

1. Adjust the student’s account.

Recording/Readmissions Section

1. Process the form when the adjustment is made.
2. Send the verification form to the college.

    Student

1. Verify at a registrar site or the Recording/Readmissions Section the status of the academic record change request

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Academic Renewal

Academic renewal is a university policy administered for the purpose of recalculating the Arizona State University (ASU) cumulative Grade Point Average (GPA) of undergraduate students who have been readmitted to a degree program after an absence of at least five continuous calendar years including summer sessions and who have completed in good standing a minimum of 12 college-approved additional hours in residence within three semesters after re-entry. Students may have the former academic record before the five-year absence (including transfer credits) accepted in the same manner as if the credits were transfer credits. That is, earned hours are carried forward for up to 60 hours of credit, in which a grade of “C” or better was earned.  The cumulative GPA is based only on credits earned subsequent to the student’s re-entry. All graduation residency, academic recognition residency, and GPA requirements must be fulfilled after academic renewal.

A request for academic renewal follows this procedure:

  1. Students interested in academic renewal must request the Application for Academic Renewal from the Readmission Section of the Office of the Registrar or in the Dean's office of the college offering the major.

    Academic Renewal Form

  2. The Application for Academic Renewal may be submitted immediately upon readmission but not later than the start of the third semester after readmission. Credits must be completed by the third semester after re-entry.
  3. The Application for Academic Renewal is submitted by the student to the dean of the college offering the major.
  4. The Associate Academic Dean approves the courses specified by the Department Advisor & or the Academic Advising Coordinator in advance of registering for the courses, a minimum of 12 hours must be recommended.
  5. When the approved credits are completed with a cumulative GPA of 2.50 or higher, and no grade lower than “C” in each course, the dean forwards the Application for Academic Renewal to the Office of the Registrar for processing.

Only students working toward their first undergraduate degree are eligible to apply for academic renewal, which may be effected only once during a student’s academic career. Academic renewal is transferable among colleges. All students with ASU GPA's below 2.00 are eligible to petition for academic renewal. Individual colleges may elect to entertain petitions for academic renewal from students with ASU GPAs above 2.00. College standards committees have final authorization on academic renewal petitions. Eligibility for graduation is based on the ASU cumulative GPA after academic renewal. However, a student’s complete record-before and after academic renewal – remains on the transcript and may be taken into consideration when a student applies for undergraduate professional or graduate programs.


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Curriculum Petitions 

A student will use this form to petition the following exceptions to curriculum requirements:

  1. Variance to General Studies- transfer courses or ASU omnibus courses that are not already articulated by the University.
  2. Graduate Under an Old Catalog.
  3. Pursue Concurrent Baccalaureate Degrees- a student who wants to major in more than one program at ASU.  If the majors are in different college's, the student must have a petition approved by both colleges.
  4. Take a course for the third time. Students are only allowed to repeat a course once to improve GPA or receive a passing grade. 
  5. Register for an overload. Student are allowed a maximum of 19 credit hours a semester. Requests for 20 or 21 hours may e approved by the student's department chair. If a student wishes to exceed this they must petition.
  6. Request additional restricted course withdrawal. A student is allowed to have two restricted withdrawals in an academic year, (2 Freshman yr, 2 Sophomore yr, 2 Junior yr, and 2 Senior Yr) anything exceeding this must be petition.
  7. Registering for a 300-400 level CTAS course as a Pre-Professional student.
  8. To take a 500 level course as an undergraduate for Undergrad credit; or to reserve a 500 level course for Graduate studies.
  9. Other- to appeal requirements that falls under college or department requirements.

CTAS College Petition Form & Student Instructions

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Grade Changes

Purpose:

The purpose is to allow an instructor to initiate a grade change on a student’s academic record.

Policy:

After a grade has been reported to the Registrar, the course instructor may initiate a grade change, which is subject to the approval of:

1. The department chair and

2. The Academic Associate Dean of the college or the dean’s designee.

Procedure:

Responsibility

Action

If desiring to change the grade: 

Instructor

1. Obtain an Authorization for Change of Grade form from the department or college.

2. Complete and sign the form.

3. Forward the form to the department chair.

Department chair

1. Review and approve or disapprove the form.

If not approved:

1. Return the form to the instructor.

If approved:

1. Sign the form.

2. Forward the form to the dean of the college.

Dean of the college or dean’s designee

1. Review and approve or disapprove the form.

If not approved:

1. Return the form to the department chair.

If approved:

1. Sign the form.

2. Forward the form to the Recording/Readmissions Section.

Recording/Readmissions Section

 Verify that the form is:

1. complete and

2. signed by the dean.

1. Adjust the student’s academic record to reflect the grade change.

2. Send the verification form to college.

Student

1. Verify at a registrar site or the Recording/Readmissions Section the status of the grade change request.

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Footnote 18 Courses: Policies And Procedures

Footnote 18 course options give students and faculty the opportunity to engage in innovative and interesting course assignments for honors credit. The Footnote 18 option is an opportunity to be creative about learning and teaching, and a way to tailor the curriculum to meet student interests.

This arrangement is formalized via contract in which the student and faculty renegotiate the course requirements. As with all honors courses, only courses taught by regularly appointed faculty members or by distinguished visitors are eligible to carry the footnote 18 designation. Contracts should be explicit and fully detail the expectations for both the quantity and quality of work.

The student will initiate the footnote 18 process. Contracts need to be submitted by the completion of the fourth week of classes. (Late contracts will not be accepted and the student will not earn honors credit for the course.)

All work for footnote 18 credit must be completed during the semester in which the student has registered for the course. Fulfillment of the agreement is documented by a completion form, sent to the instructor by the Barrett Honors College and returned by him/her no later than one month after the last day of class for that semester.

Suggested enrichment activities:
Conduct an individual research project or assist with faculty research. Create, test, and evaluate a software program. Prepare and present a class lectures. Facilitate weekly meetings with faculty outside of class. Complete a small group project with other honors students. Produce a research paper. Attend break out sessions with faculty and other honors students. Appropriate enrichment activities vary by discipline; the following represent suggested strategies for developing honors experiences:

  1. All honors work should involve significant critical thinking in reading, writing, and discussion.
  2. Honors activities should offer students the opportunity to work closely with the instructor, either in small group sessions or in individual conferences.
  3.  Footnote 18 Honors courses represent a qualitatively different experience for the student; this does not necessarily imply a quantitative difference in the work required.
  4. When possible, enrichment activities should be complementary to the course requirements.
  5. These activities may: (A) introduce students to the major issues or developments in the discipline; (B) link other disciplines to the subject; (C) involve prospective topics for future and independent investigation; or, (D) entail current/ ongoing research projects
  6. Students should be active participants, not passive learners, and should have varied opportunities for such exercise (i.e., assuming responsibility for teaching one or more classes; serving as resource persons on predetermined topics; serving as junior members of active research groups).
  7. When footnote 18 enrichment activities supplement ordinary course requirements, the contract should affect only the decision to award or withhold the honors designation. When these activities are integrated with or replace standard course requirements, the agreement may be reflected as well in the final earned grade for the course. This decision should be made explicit in the original contract.

Footnote 18 Contract Deadlines:

Fall submit by 4th week of classes. 

Spring submit by 4th week of classes. 

Winter submit by 1st week of classes. 

1st, 2nd, & 8-week summer submit by first week of classes.

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Request for Incomplete Grade

The grade of "I" (Incomplete) can only be given by an instructor when a student, who is doing otherwise acceptable work, is unable to complete a course (e.g., final exam or term paper) because of illness or other conditions beyond the student’s control. Unfinished work must be completed with the same instructor except under extenuating circumstances. The student has one calendar year from the date the mark of "I" is recorded to complete the course. Refer to the current Catalog for further details.

Incomplete Grade Form

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Repeat and Grade Deletion Policies

Important:

Students may file a Grade Deletion form at the registrars site when an ASU course is repeated at ASU in order to have the credit hours and, in case of lower division courses, their GPA corrected on transcripts. Grade Deletion form at the registrars site when an ASU course is repeated at ASU in order to have the credit hours and, in case of lower division courses, their GPA corrected on transcripts.

A course can be repeated only when a grade of "D" or "E" is earned. A course in which a grade of "D" or "E" is earned may be repeated only once in an effort to improve the grade. (ASU courses must be repeated at ASU)

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